New User Notifications
Breeze can email administrators whenever new users are added to a Tenant. This gives you a running record of who joined your organization, without checking the user list by hand. Each administrator controls their own notifications and can turn them off at any time.
Required roles: Administrator (or higher)
New user notifications are only sent to users with an admin-level role — Administrator, Super Administrator, or System Admin. To change another user's setting, you also need the User Administration task role.
What you receive
When users are added to a Tenant, Breeze sends a single email digest that lists the new users. The email includes each user's details and the time they were added.
To keep your inbox quiet during onboarding or bulk imports, Breeze groups additions that happen close together into one email instead of sending one per user. The digest arrives in the language set for the Tenant's Domain.
Who gets notified
Breeze sends the digest to the active admin-level users on the Tenant where the users were added. A few rules keep notifications relevant:
- The person who added the users and the new users themselves are never notified.
- Only administrators who have left notifications on receive the email.
- If the Tenant has no admin-level users, Breeze notifies the administrators on the nearest Parent Tenant instead, so the email always reaches someone responsible.
Turning notifications on or off
The setting is a single toggle, Email me when a new user is added to this tenant, under the Notification Settings section. It is on by default for every admin-level user.
The toggle only appears for users who hold an admin-level role. Users without one don't receive these notifications and won't see the setting.
Change your own setting
- Open My Profile.
- Find the Notification Settings section.
- Switch Email me when a new user is added to this tenant on or off.
Your choice saves immediately. You don't need a separate role to change your own setting.
Change another user's setting
If you manage other administrators, you can change their setting from their profile.
- Go to User Administration and open the user's profile.
- Select the Management tab.
- Switch Email me when a new user is added to this tenant on or off.
This setting is editable only if you have both the Administrator role and the User Administration task role. If the user isn't an administrator, the toggle doesn't appear.
What's next?
- Managing User Profiles — View and update user information, roles, and settings from the tabbed profile
- Roles and Permissions — Understand which roles count as admin-level and what each one allows